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10 Effective Ways on How to Respond to a Job Interview – WeAssist Services Group

10 Effective Ways on How to Respond to a Job Interview

You woke in the morning and upon checking your email you received an interview invitation!  Congratulations! You have begun right away and get started thinking about a professional response that will have your hiring managers wanting more.

To help you out, here are 7 effective ways on how to respond to your job interview:

1. Be Prompt

Respond to an interview request right on the same or next day. The sooner the better, so check your email and voicemail frequently to keep you updated!

2Structuring Your Interview Response

Respond to email invitation requests through email. If possible phone calls should be answered personally, and reply to a call back if they go to voicemail.

The structure of your interview response should include:

  • Formal greeting and salutation (exp: Dear Mr./Ms.).
  • Thanking the recruiter/hiring manager and accepting the invitation.
  • Confirmation of scheduling details (date, time, interviewer, location).
  • Alternative time and date if you have a scheduling conflict.
  • Request for a reply to confirm interview scheduling details.
  • Proper closing salutations (exp: Sincerely, Regards, Yours).
  • Include your full name, phone number, and/or email.

If needed: Answer any questions from the employer, or ask any questions about the interview process.

3. An Email Template on Thanking the Invitation to the invitation

The following template can be used for email interview invitations:

   Dear Mr./Ms. [Recruiter or Hiring Manager],

   I would like to thank you for inviting me to the interview for the [Job Title] position at [Company]. I appreciate you considering me for the position and I look forward to meeting you soon.

   I would like to schedule the interview on [Day of the Week], [Date] at [Time, AM/PM, Timezone] in the [Company Office] at [Address] as per your availability, Please let me know if the time and interview location work for you.

   I am excited to learn more about the opportunities at [Company]. Thank you for your time and consideration.

   Sincerely,

   [Your Name]

   [Your Phone Number]

 4. Respond to a Phone Call/Voicemail Template

The following template can be used for phone calls or voicemail:

   Mr./Ms. [Recruiter or Hiring Manager],

   Thank you for calling me to schedule an interview. I’m sorry that I couldn’t take your call earlier.  I am available to interview with you on [Day of the Week], [Date] at [Time, AM/PM, and    Time zone]. I understand the interview will be held in [Company Office] at [Address].

and    Time zone]. I understand the interview will be held in [Company Office] at [Address].

   Please let me know if the time and interview location work for you. I look forward to meeting you soon. Please contact and call me at this number or email me at [Email Address].

 Thank you,

  [Your Name]

5. Need not to include attachments in your response unless specifically asked for.

6. Avoid abbreviations, emoticons, fancy fonts, backgrounds, or images.

7. All Interviews are first-come, first-serve so is on time with your response.

8. Always proofread emails and check for spelling or grammatical errors.

9. Do not CC, forward, or include multiple people in the invitation email.

10. Don’t be afraid to call your recruiter or company contact if you have any urgent questions.

 

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